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Vincero DMS

Vincero DMS: a dealer management system built for New Zealand car yards

Stock, floor plan, sales paperwork, after-sales and the books, on one record per car, from landed to sold. On Windows, Mac, iPhone and Android, with one login.

From $69 + GST a month per yard · $0 setup

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A dealer at his desk adds a vehicle in Vincero DMS: the rego is typed into the lookup and the make, model, year, variant and colour are filled in from the register.
Type the rego and the details fill from the NZ register.

Stock

Stock management, from the rego up

Add a car at the desk or on the yard with your phone. Scan or type the rego and the details fill from the NZTA register: make, model, variant, year, body, fuel, transmission, colour, VIN, odometer, WoF and rego dates, plus the stolen and imported-damaged flags.

Up to 24 photos, what you paid, every recon expense and the import costs (with FX and the GST paid at customs) sit on one record per car. The stock list shows the yard at a glance: stock value, equity and margin, aged capital, average days to sell and what’s in transit.

The same record feeds your website and Need A Car, with no double entry.

Floor plan

Floor plan management: interest set against every car’s margin

Floor plan interest grows every day a financed car sits. Vincero keeps it on the car: tick On floor plan, pick the provider, enter the amount advanced, and the interest is projected month by month against the car’s margin, so you see it before it eats the profit.

Provider templates
Set each floor plan provider’s terms once and apply them to the next car.
Stepped rates
Free periods and steps, such as two months free, four at 8% and 20% after that, with a rule for cars over a set value.
Imports
Interest can start from the bill of lading for cars coming from Japan.
On the car
Accumulated floor plan costs and margin after floor plan, on the Financials tab.
Floor Plan report
Interest accrued, days to cost, and the cars that tip into negative equity at 30, 60 and 90 days.

The dashboard carries two money cards for it, Financed and Interest accruing, next to equity and margin in stock.

The Vincero Floor Plan report: $412,600 financed across 14 cars, interest accruing at $86 a day, two cars forecast to reach negative equity within 90 days, and a bar chart of interest accrued by car.
The Floor Plan report. Figures are made up.

Selling

VOSA, CIN and signing, pre-filled from the record

Start a sale from the car. The VOSA, the CIN and the Handover Sheet are pre-filled from the car and the buyer and ready in a click, and the CIN’s eight attestations default from the car’s compliance record. Wholesale deals get the Wholesale Invoice and MR13B.

The buyer signs on screen, on your phone, or from a single-use link on their own. Signed copies of the VOSA and CIN are saved and emailed to them once both sides have signed.

Test drives run with a licence scan and a signed waiver, and a Vincheck with PPSR shows money owing on any trade-in before you take it.

On the yard, a buyer signs the VOSA for a 2022 Kia Seltos on her phone beside a salesperson; a confirmation reads Sale signed, Sale #1049.
The VOSA signed on the yard. Names and figures are made up.

Back office

Xero and more than 35 reports

Sales invoices and expense bills go to Xero as drafts for your accountant to approve. The stock journal comes as a CSV in Xero’s import format until Xero grants the permission for a direct push.

Reports run across stock, sales, money, customers and compliance, current rather than last month’s spreadsheet, each as PDF or CSV: Stock Aging, Equity in Stock, Floor Plan, the Manager’s Sales Report, Deal Log, Salesperson Commission, Vehicle Expenses, Expiring WOF / Rego and the Audit Trail among them.

Photograph a receipt on the phone and it’s read for you; assign it to a car or save it as overhead, and overhead goes to Xero as a bill.

After the sale

After-sales, comebacks and reviews

Track comebacks, costs and mediation in one timeline per car instead of a folder of emails. Customers book their own after-sales visit from a link, with email reminders sent in your yard’s name.

After delivery, ask for a Google review by email or text, and send BuyerScore surveys straight from the sale. One page shows your ratings and who on the team is asking.

Desk and phone

Car dealer software on Windows, Mac, iPhone and Android

The DMS is a desktop app for Windows 10 and 11 and for Mac, and the Vincero app on iPhone and Android. Every plan includes all four.

On the phone: add stock with a plate scan, take the photos, scan a licence, run a test drive, capture a receipt and sell with Quick Sale, signed on the phone or sent as a link. It all lands in the DMS as you go.

Pricing

What Vincero DMS costs

  • Starter

    Up to 35 vehicles · 1 yard · $0 setup

    $69/ month + GST

  • Growth

    Up to 100 vehicles · 1 yard · $0 setup

    $99/ month + GST

  • Pro

    Unlimited vehicles · 1 yard · $0 setup

    $149/ month + GST

  • Enterprise

    Multi-yard dealer groups, priced to your setup

    POA

  • Dealership migration

    Stock, customers, sales history and documents moved across from your current DMS, reconciled line by line

    $299one-off + GST

All prices in NZD, excluding GST, billed monthly. Every plan is the full DMS on Windows, Mac, iPhone and Android, with no data charges. Add Vincero Inbox ($199), Vincero Operations ($99) or Vincero Analytics (POA) to any plan.

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Questions

Dealer management system questions

What does Vincero DMS cost?

Starter is $69 a month for up to 35 vehicles, Growth $99 for up to 100, and Pro $149 with no vehicle limit, all per yard, plus GST, with $0 setup. Enterprise for multi-yard groups is priced to your setup.

Can I move across from my current dealer management system?

Yes. Dealership migration is a one-off $299 plus GST: your stock, customers, sales history and documents moved across from your current DMS and reconciled line by line.

How does floor plan management work in Vincero?

Tick On floor plan on the car, pick the provider and enter the amount advanced. Vincero projects the interest month by month against the car’s margin, supports free periods and stepped rates, and the Floor Plan report shows which cars reach negative equity at 30, 60 and 90 days.

Does Vincero DMS connect to Xero?

Yes. Sales invoices and expense bills go to Xero as drafts for your accountant to approve. The stock journal is a CSV in Xero’s import format until Xero grants the permission for a direct push.

Which New Zealand documents does it produce?

The VOSA, the Consumer Information Notice (CIN), the Handover Sheet, receipts, and for wholesale deals the Wholesale Invoice and MR13B, all pre-filled from the record. Fuel economy and safety rating labels print from the car. MR13C is filed with NZTA from the car where Autocheck is set up.

Does it run on a Mac?

Yes. Vincero DMS is a desktop app for Windows 10 and 11 and for Mac (macOS 11 or later, Intel and Apple silicon), plus the Vincero app on iPhone and Android. Every plan includes all four.

Is my data mine?

Yes. There are no data charges, and your data is always yours to export, with stock and customer lists as CSV and every report as PDF or CSV.

The rest of the Vincero suite

One login across the yard. Vincero DMS runs it; Analytics, Operations and Inbox add on to it.

Pricing for every product Book a demo